Income and expense gathering
You upload 1099 forms, bank statements, receipts, mileage logs, and transaction exports from bookkeeping apps. We import data from QuickBooks, Xero, or other platforms when available.
Tax services
1099 and self-employed tax planning for Queens earners
Track expenses, mileage, and home office allocations with a CPA who understands gig platforms and agency contracts.
- Expense categorisation built for creative and consulting work
- Guidance on self-employment tax and retirement contributions
- Support for city, state, and multi-jurisdiction 1099 compliance
Tell us about your needs
Service details
Everything you need to know about self employed and 1099
This service supports freelancers, consultants, and self-employed individuals in Queens, NY who receive income through 1099 forms, platform payments, or business activities. We handle complete Schedule C preparation with expense categorization, self-employment tax calculations on Schedule SE, and quarterly estimated payment planning.
Our CPAs reconcile income from all sources including 1099-NEC forms, platform payments from Upwork or Fiverr, direct deposits, and cash receipts to ensure accurate reporting. We categorize business expenses according to IRS requirements including home office deductions, business mileage, software subscriptions, professional development, equipment purchases, and meals. We ensure all deductions are properly substantiated with contemporaneous records to withstand audit scrutiny.
For home office deductions, we evaluate both the simplified method (up to $1,500 based on square footage) and the actual expense method (based on percentage of home used for business) to maximize your benefit while maintaining proper documentation. Business mileage is calculated using either the standard mileage rate or actual expense method based on your records.
We coordinate with bookkeeping platforms like QuickBooks, Xero, Wave, and FreshBooks to import categorized transactions and ensure alignment with tax categories. Quarterly estimated tax projections are calculated based on year-to-date income and expenses, with EFTPS instructions provided for federal payments and NYS instructions for state payments.
We also evaluate retirement contribution strategies including SEP IRAs and Solo 401ks to reduce current year tax liability. New York City sales tax review and registration assistance is provided when your services are subject to sales tax.
The process includes secure document intake, income reconciliation, expense categorization and substantiation, special deduction calculations, Schedule C and Schedule SE preparation, quarterly planning, and post-filing support for IRS or state agency questions.
Service overview
How we help with self employed and 1099
We reconcile bank exports, accounting apps, and merchant statements to create an audit ready ledger for Schedule C reporting. Our CPAs review all income sources including 1099-NEC forms from clients, platform payments from Upwork and Fiverr, direct deposits, and cash receipts. We categorize every dollar of income and ensure it matches Form 1099 statements when received.
Mileage, shared workspace costs, and Queens based home office expenses are documented with contemporaneous records to satisfy IRS substantiation rules. We help you track business miles using apps or logs, calculate the home office deduction using the simplified or actual expense method, and document all business expenses with receipts and invoices. We ensure your deductions are maximized while remaining defensible in an audit.
Quarterly estimates are recalculated after each filing cycle so your cash flow keeps pace with actual earnings. We project your annual income based on year-to-date figures, calculate required quarterly payments for federal and New York State taxes including self-employment tax, and provide EFTPS instructions and vouchers. We also monitor New York City tax obligations for Queens residents.
We coordinate with your bookkeeping platform to import categorized transactions, review business expense deductions including software subscriptions, professional development, equipment purchases, and meals, and prepare Schedule SE for self-employment tax calculations. We also evaluate retirement contribution strategies including SEP IRAs and Solo 401ks to reduce current year tax liability.
What's included
Comprehensive self employed and 1099 service
- Complete Schedule C preparation with detailed expense categorization
- Import and reconciliation of income from 1099-NEC forms, platforms, and direct deposits
- Business mileage tracking and calculation using standard mileage rate or actual expense method
- Home office deduction calculation using simplified or actual expense method with square footage documentation
- Review of business expenses including software subscriptions, professional development, equipment, supplies, and meals
- Self-employment tax calculation on Schedule SE for Social Security and Medicare contributions
- Quarterly estimated tax projections and payment reminders with EFTPS instructions
- Evaluation of retirement contribution options including SEP IRA and Solo 401k
- New York City sales tax review and registration assistance when required
- Coordination with bookkeeping apps including QuickBooks, Xero, Wave, and FreshBooks
- Documented workpapers showing substantiation for all Schedule C deductions
- Multi-state 1099 income allocation if you earned income in other states
- Year-end tax planning to optimize deductions and minimize self-employment tax
- Support for state and local tax deductions, business property tax, and NYC business tax obligations
Common situations
Who benefits from self employed and 1099
- Queens freelancers working on Upwork, Fiverr, or other platforms who receive 1099-NEC forms and need to track platform fees and business expenses
- Creative professionals including graphic designers, writers, and photographers who work from home offices and need to maximize home office deductions
- Consultants and independent contractors with multiple 1099 clients who need to track income, expenses, and quarterly tax obligations
- Gig economy workers including rideshare drivers, delivery drivers, or task workers who need mileage tracking and vehicle expense documentation
- Queens-based freelancers who travel for client meetings and need to track travel expenses, meals, and lodging
- Self-employed professionals who purchased equipment or software during the year and need guidance on Section 179 deductions or depreciation
- Freelancers who work from co-working spaces in Queens and need to track workspace costs and related business expenses
- Self-employed earners who received advance payments or retainers and need guidance on when to recognize income
- Queens freelancers selling products online who need to track inventory, shipping costs, and platform fees
- Self-employed individuals who made estimated payments and need reconciliation to ensure they avoid underpayment penalties
Our process
How we handle your self employed and 1099
Income reconciliation
We reconcile all income sources including 1099-NEC forms, platform payments, direct deposits, and cash receipts. We match income to Form 1099 statements and identify any discrepancies that need correction.
Expense categorization and substantiation
We categorize all business expenses according to Schedule C line items: advertising, car and truck expenses, commissions, contract labor, depletion, depreciation, employee benefit programs, insurance, interest, legal and professional services, office expenses, pension and profit-sharing plans, rent, repairs and maintenance, supplies, taxes and licenses, travel, meals, utilities, wages, and other expenses.
Special deduction calculations
We calculate business mileage deduction using the standard mileage rate or actual expense method. We evaluate home office deduction using simplified or actual expense method. We review meal expense deductions and ensure proper documentation for business meals.
Schedule C and Schedule SE preparation
We prepare Schedule C reporting net profit or loss from your business. We calculate self-employment tax on Schedule SE for Social Security and Medicare contributions. We ensure all expenses are properly substantiated and documented.
Quarterly planning and estimates
We project your annual income and calculate required quarterly estimated tax payments for federal and New York State including self-employment tax. We provide EFTPS instructions and payment vouchers with due dates.
Return filing and support
We include Schedule C and Schedule SE with your individual tax return. We provide documentation for all deductions and remain available to answer questions from the IRS or state agencies.
Queens expertise
Local knowledge for Queens taxpayers
- We ensure New York City resident tax is calculated correctly for Queens freelancers subject to city income tax
- We review eligibility for NYC-specific deductions and credits that may apply to self-employed Queens residents
- We coordinate New York City sales tax registration and filing when your services are subject to sales tax
- We handle NYC Department of Finance notices related to business tax obligations or registration requirements
- We understand Queens-specific business expenses such as transit costs for client meetings, parking expenses, and local business license fees
- We coordinate with Queens-based co-working spaces on documentation needed for workspace expense deductions
- We ensure compliance with New York State and NYC tax rules for self-employed individuals, including estimated tax requirements
Important compliance information
We provide tax preparation services for self-employed individuals. We do not provide legal advice. Business structure decisions or complex tax planning may require additional professional services beyond basic tax preparation.
Real-world example
How we help with self employed and 1099
Example of the type of engagement we can handle
Service Type
Self-Employed and 1099
Client Situation
A Queens-based freelance designer receiving 1099-NEC forms from multiple clients, working from a home office, and driving for client meetings
Our Approach
Reconcile all 1099 income sources, categorize business expenses including home office and mileage, calculate Schedule SE tax, prepare quarterly estimates, and include Schedule C with individual return
Expected Outcome
Accurate Schedule C reporting with maximized deductions, proper self-employment tax calculation, and quarterly payment plan to avoid penalties
Contact us to discuss your self-employment tax situation in Queens, NY. We can share references upon request.
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Frequently asked questions
Answers for Queens, NY taxpayers
Can you sync with my bookkeeping app in Queens, NY?
Yes. We import data from QuickBooks, Xero, Wave, FreshBooks, and spreadsheet exports to keep records aligned with IRS Schedule C categories. We also coordinate with bank feeds and categorize transactions based on your business rules.
How do you handle Queens, NY sales tax for freelancers?
We review your service mix to confirm whether New York City sales tax applies. Most professional services are exempt, but some services like digital products or certain consulting services may be taxable. We help you register for sales tax through the New York State portal when required and file quarterly returns.
Will I receive quarterly estimate reminders for Queens, NY?
After each filing we schedule estimate reminders and provide filing instructions so payments land before federal and New York deadlines. We calculate your required payments based on your income projections and provide EFTPS instructions for federal payments and NYS instructions for state payments.
How do you calculate the home office deduction for Queens, NY apartments?
We evaluate both the simplified method (up to $1,500 based on square footage) and the actual expense method (based on percentage of home used for business). We choose the method that maximizes your deduction while maintaining proper documentation. The actual expense method requires detailed records of home expenses including mortgage interest, property taxes, utilities, repairs, and depreciation.
Ready to get started with Queens tax preparation?
Connect with a CPA who understands Queens tax requirements. We prepare and file your returns with accuracy and care.